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Procedure for authorization (corporation of Neighborhood Association Neighborhood Associations) of group by shared territorial bonding

Last update date April 13, 2020

Application for approval, consultation and grant of certificate go in ward office Regional Promotion Division.

About 1 authorization system

 When we had property such as halls in the town block because Neighborhood Association Neighborhood Associations was placed as "corporation without capacity of enjoyment of rights" and was not able to acquire juridical person, the real estate registration under the name of group concerned was impossible.
 Therefore the inheritance problem by the name human death concerned and problem in property such as seizure of real estate by creditor of the holder of a title deed concerned might occur by having had to do person registered of real estate if belonging to joint ownership of chairperson individual of the group concerned or officer.
 We give Neighborhood Association Neighborhood Associations planning possession or possession in real estate juridical person to solve such a problem and are going to enable the real estate registration with the group name concerned, and this authorization system is founded system by revision of Local Government Act on April 2, 1991 newly.

Group which is targeted for 2

 Group (called "shared territorial bonding group" as follows.) where property such as real estate was formed based on shared territorial bonding of person who had Address in constant area in group which planned possession or possession as for this system As we intend for, so-called Neighborhood Association Neighborhood Associations, it is not for the following group.
•Group performing only specific objective activity, e.g., group where only sports activity performs only environmental beautification activity
•Group, e.g., old man society and children's association (limit of age), women's society (limit of sex) which need specific attribute except Address for member
•Group which is not aimed for possession such as real estate
 Real estate means "rights about real estate or real estate" and says four of next.
1.Right about land to advocate to each real estate registration method Article 3 issue and building
2.Proprietary rights, mortgage of "Tachiki" to prescribe in law Article 1 Paragraph 1 about Tachiki
3.Financial assets (government bonds, local bond, corporate bond) which need registration
4.It is assets contributing to other regional joint activities and needs registration

Requirements of 3 authorization

 As requirements to receive the authorization of group by shared territorial bonding, we seek that we satisfy four next important matters in Local Government Act.
•Being admitted that contact between inhabitants of the area, environmental maintenance, maintenance of meeting facility are intended that regional combination to contribute to maintenance of good community and the formation works and carry out, in fact, activity
•The area being set as clear thing for inhabitants objectively
•All individuals having Address in the area being able to become member, and, in fact, the considerable number of people becoming member
•Establishing terms

Preinclination of application for approval of 4

 We hold general meeting based on current terms of the shared territorial bonding group concerned before submitting application for approval of group by shared territorial bonding and do decision-making of necessity or not of application for approval.
 In addition, we discuss decision of terms, decision of area, decision of member, decision of representative, decision of tenement in addition and do decision-making of group.
 In addition, it is desirable that decision-making of application for approval and decision-making such as decision of terms are performed at the same general meeting, but even separate general meetings do not mind.

(1) Maintenance (matter which you must establish) of terms
•Purpose
 You are intended to work on regional combination to contribute to maintenance of good community and the formation, but please set activity contents concretely as possible to make right repertoire of the shared territorial bonding group concerned clear.
•Name
 There is not limit in particular, but please note that you do not conflict with other laws.
•Area
 Please display with character name, lot number, house indication number. But we do not mind even indication method due to objective things such as river or road.
 When you prescribe by objective indication methods such as river or road, please attach material which range of the area concerned can display in lot number concretely. In addition, the consent of adjacent Neighborhood Association Neighborhood Associations is unnecessary when we establish area.
•The location of main office
 There is not limit in particular, but this becomes official Address of the shared territorial bonding group concerned. It can stipulate, "we put in home of chairperson.".
•Matter about qualification of member
 All the things having Address in area of the shared territorial bonding group concerned must specify that they can become member and that they cannot refuse participation without sufficient reason by all means. You must not make matter (e.g., age restrictions) except having Address in area for condition of member.
 Please set qualification pros and cons procedure for participation and withdrawal as much as possible.
•Matter about representative
 For the election method, term of representative, it prescribes duties. In addition, please note as regulations of 10 of law Article 260 are applied from 5 of Local Government Act Article 260.
•Matter about meeting
 It prescribes type of meeting, call method, decision method, decision matter. In addition, please note as regulations of 19 of law Article 260 are applied from 13 of Local Government Act Article 260.
•Matter about assets
 It prescribes constitution, the acquisition of possession assets, method of disposal and method of management. In addition, please note as making of list of property is required by 4 regulations of Local Government Act Article 260.
 In addition, it is not necessary to prescribe debt property, and constitution of tenement may say, "it depends on tenement list to set particularly".

(2) Decision of member
 It is necessary to establish member at general meeting before application from the top making member clear.
 In addition, for application for approval, it becomes requirements to attach member list which specified name and address.

(3) Decision of representative
 Because representative of the shared territorial bonding group concerned is to perform application for approval, it is necessary to decide representative at general meeting before application.

(4) Decision of assets such as real estate
 It is necessary to establish assets in the general meeting before application from the top making possession assets clear.
 In addition, attachment of possession assets list (or we are going to hold asset list) becomes requirements for application for approval.

Application for approval of 5 procedure

 We attach the next material to authorization application (style 1) (PDF: 11KB), and representative of the shared territorial bonding group concerned applies to Director General having jurisdiction over area of the shared territorial bonding group concerned.

(1) Terms (thing which established matter of 4(1) mentioned above)
 Please attach old terms.

(2) Documents which prove what we voted for about applying for the authorization at general meeting
 With copy of minutes of general meeting that decided to apply for the authorization of signature seal of the chairperson and the minutes signatory there is

(3) Member list (style 2) (PDF: 13KB)
 Address, full name of all the members joining shared territorial bonding group submitting application for approval are listed
 It is not household unit that lists in list, and please note that it is member personal name.

(4) Or is going to hold possession assets list (style 3) (PDF: 15KB); asset list (style 4) (PDF: 13KB)
 Attachment such as register certified copy or sales contract is generally unnecessary.

(5) Documents which listed that, in fact, we performed regional joint activity to contribute to maintenance of good community and the formation
 Business report, financial statements of shared territorial bonding group submitting application for approval, business plan, budget book

(6) Documents which prove that applicant is representative
 Copying of the minutes of general meeting with signature seal of the chairperson who wrote down that it was decided about representative and the minutes signatory
 Written consent (style 5) with signature seal proving what representative also consented to about this (PDF: 87KB)

(7) Others
 Drawing which showed area to establish in terms
 When area to establish in terms prescribed by objective indication methods such as river and road, we listed the areas such as character name, lot number, house indication number concerned concretely

Precaution on applying for 6

 You hold general meeting based on current terms of your group by all means, and, in application for approval, please discuss about not only the right or wrong of application for approval but also maintenance of terms, decision of representative, decision of area, decision of member, decision of tenement.
 About terms in particular, you have you do review by all means, and please revise terms to be equal to the authorization requirements. In addition, please talk about reform bill of terms with ward office Regional Promotion Division before holding general meeting.
 Prescribed some Local Government Act concerned are applied to group in response to the authorization, and please note as a part of regulations of general corporation, foundation law will be applied.

7 authorization notification and later procedure

(1) Notice of authorization notification and authorization
 Corporation does the authorization of becoming after internal examination and, after the acceptance of application for approval, makes notification (it depends on registration to "Yokohama city bulletin".).
 In addition, we attach reproduction of "Yokohama city bulletin", and, about authorized group, corporation does notice of authorization of becoming.

(2) Grant of certificate
 Certificate issues certificate based on request by certificate grant application (style 9) (PDF: 86KB).
 One fee of certificate is 300 yen.
 Request is possible by mail, but the postage (reply envelope of postage stamp pasting) is necessary separately.

(3) The corporation registration
 As we will exchange the corporation registration as the authorization shared territorial bonding group to be able to have notification that Director General performs, the corporation registration to Legal Affairs Bureau is not necessary.
 In addition, shared territorial bonding group, please note until there is this notification as they cannot be opposed to third party if and when they were authorized as shared territorial bonding group.

(4) The real estate registration
 You attach certificate which Director General issues and will apply for the registration of possession assets of shared territorial bonding group, but please confirm in Legal Affairs Bureau of the jurisdiction as other documents are necessary.

(5) Duty of the authorization shared territorial bonding group
 When you do dissolution when you change case and terms that changed notification matter (name and address, area of representative), you must report authorized shared territorial bonding group to Director General.
 Particularly, please note when you change terms as terms after change do not come into force if they do not receive the terms change authorization of Director General.
 1.When we change notification matter
  Notification matter change registration form (style 10) (PDF: 46KB)
 2.When we change terms
  Terms change authorization application (style 12) (PDF: 47KB)

(6) Various tax relations
 About tax relations, there is no change before and after the shared territorial bonding group authorization basically.
 In addition, please refer to each related organizations for the details.

About guide of the authorization of group by shared territorial bonding for 8 Neighborhood Association Neighborhood Associations

 We make guide for Neighborhood Association Neighborhood Associations of the authorization (corporation of Neighborhood Association Neighborhood Associations) of group by shared territorial bonding.
 As they heard consultation in each ward office Regional Promotion Division, at first, cases that application for approval is examined newly, please refer to each ward office Regional Promotion Division for the authorization of group by shared territorial bonding.

 Guide (PDF: 1,195KB) of the authorization (corporation of Neighborhood Association Neighborhood Associations) of group by shared territorial bonding for Neighborhood Association Neighborhood Associations

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Civic Affairs Bureau area support department local action promotion section

Telephone: 045-671-2317

Telephone: 045-671-2317

Fax: 045-664-0734

E-Mail address [email protected]

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